R2 DOCUO
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R2 DOCUO
Manage business processes and documentation with AI. Automate workflows, sign files, and generate documents automatically.
General Information about R2 DOCUO
R2 DOCUO is an advanced Enterprise Content Management (ECM) and process automation platform designed to centralize organizational operations in an efficient digital environment. Its primary function is to replace low-value manual tasks with automated workflows, leveraging artificial intelligence to optimize decision-making and information management. This tool is especially useful for Human Resources, procurement, quality control, sales, and administrative departments that manage a high volume of records and procedures.
The R2 DOCUO technology integrates the R2AI assistant, which utilizes OpenAI (ChatGPT) models to execute complex instructions within business processes. Through this generative AI approach, the tool can process data, generate automated responses, and execute actions based on document content. The system uses a token system to manage artificial intelligence operations, allowing the AI to interact directly with configured workflows.
Key capabilities include:
- Workflow Management: Enables the design of visual processes where each document or record changes status according to predefined rules, using formulas and color-coding for intuitive tracking.
- Automatic Document Creation: Autonomously generates files from Microsoft Word 365 templates, including tables, images, and conditional paragraphs through smart macros.
- Electronic Signature: Provides eSignature solutions and digital certificates with full legal validity under eIDAS regulations, facilitating the signing of contracts and quotes from any mobile device or computer.
- Web Forms: Tools for external data collection that can trigger automatic actions in the database upon submission.
- Secure File Exchange: Includes a corporate portal, download links, and access for external collaborators (clients or vendors) without requiring a permanent user account.
For users with advanced technical needs, R2 DOCUO offers a low-code programming environment compatible with JavaScript and T-SQL. This allows for the creation of custom buttons, native functions, and bespoke connectors. Additionally, its API integration capabilities facilitate connections with third-party applications such as Microsoft Teams, SharePoint, Google Drive, PowerBI, and authentication systems like OKTA or Active Directory.
Security is a fundamental pillar of the tool, which holds certifications in the National Security Framework (ENS) and information security management standards. Ultimately, R2 DOCUO positions itself as a comprehensive solution for digital transformation, allowing companies to automate office processes and improve collaboration through a solid data structure and advanced AI-driven automation.
Features and Use Cases of R2 DOCUO
How R2 DOCUO Works
Frequently Asked Questions about R2 DOCUO
What is R2 DOCUO, and which business processes can I manage with it?
R2 DOCUO is a document management and process automation platform designed to digitize workflows such as contract management, quotes, invoices, and HR records.
How many users are included in the base price of Docuo plans?
All plans initially include one user account and allow you to add as many additional users as needed for an extra fee per user.
What AI features are available in the R2 DOCUO Enterprise plan?
The Enterprise plan allows you to use AI prompts and an advanced assistant to automate complex tasks and intelligently process information within your workflows.
Can I automatically generate documents with this tool?
Yes, you can automatically create documents using Microsoft Word 365 templates and data stored in the platform to save time on manual tasks.
How does electronic signature work in R2 DOCUO?
The tool allows you to send documents for e-signature with full legal validity under eIDAS regulations and also supports the use of digital certificates.
How much storage is included in Docuo plans?
All plans include 100 GB of storage for your files and data, with the option to purchase additional space if your data volume increases.
Can external users without an account access my documents?
Yes, you can enable temporary guest access so that clients or vendors can view and edit specific documents via web forms without needing their own account.
What support services does R2 DOCUO offer for platform setup?
The company offers consulting services through two-week sprints and online training sessions with experts to tailor the tool to your specific business needs.
What are Docuo credits, and what are they used for?
Credits are flexible usage packages that allow you to increase monthly limits for things like SMS messaging, e-signatures, or additional automated processes.
Does R2 DOCUO integrate with other professional applications?
Yes, higher-tier plans allow for API integration and offer specific plugins to connect the tool with Microsoft Teams, SharePoint, Google Drive, and PowerBI.
R2 DOCUO Pricing
Professional
Starting at 25,00 € / month (includes 1 user account; 6,00 € / month per additional user).
- 100 GB storage.
- Document and workflow management.
- File sharing and automated document creation from Word 365 templates.
- Color-coded visual management and email or Teams notifications.
- Limit of 1,000 workflow operations per user per month.
- Limit of 500 automated documents per month.
- Access to e-signatures and SMS via pay-as-you-go credits.
Business
Starting at 38,00 € / month (includes 1 user account; 9,00 € / month per additional user).
- Includes all Professional plan features.
- Web forms for data collection, editing, and automated actions.
- Electronic signatures (eSignature and eCertificate) with signature management.
- API integration (up to 5,000 calls per month).
- Limit of 1,000 workflow operations per user per month.
- Limit of 500 automated documents per month.
Enterprise
Starting at 51,00 € / month (includes 1 user account; 12,00 € / month per additional user).
- Includes all Business plan features.
- Artificial Intelligence (R2AI Assistant and AI instructions integrated into workflows).
- Advanced automation (entry/exit state actions and PDF merging).
- Smart templates with macros (conditional paragraphs, images, and tables).
- Low-code programming (JavaScript, T-SQL) and custom buttons.
- Limit of 1,000 workflow operations per user per month.
- Limit of 500 automated documents per month and 5,000 API calls.
- AI usage via credits: 500 credits (approx. 25 €) per 600k tokens.
R2 DOCUO Screenshots
