ProposAI

ProposAI is an AI platform for tenders and proposals designed to streamline the management of complex procurement processes. Unlike generic language models, this tool specializes in converting unstructured tender packages into organized and coherent response plans. Its primary function is to assist sales and bid teams in creating accurate drafts by extracting requirements directly from buyer documents to ensure no critical information is overlooked during the submission process.

The operation of ProposAI is based on advanced document processing of DOCX, PDF, and XLSX formats. The application’s technology analyzes specifications, policies, and technical questionnaires to automatically identify questions, submission deadlines, word limits, and scoring criteria. Using an assisted AI approach, the tool links the user's library of evidence and corporate materials with the specific requirements of the bid. This allows for the generation of drafts grounded in real sources, ensuring that every claim is backed by previously approved internal documentation rather than data invented by the model.

The tool’s functional capabilities transform the chaos of a tender into a controlled workflow. Key features include:

Automated Requirement Extraction: Identifies every question while maintaining the buyer’s original document order and detects references to missing documents.

Evidence-Based Drafting: Creates initial drafts using exclusively content from the company's collateral library, allowing for source inspection before human review.

Buyer-Centric Review: Performs a readiness analysis to detect risks, unsupported claims, or responses that fail to meet scoring criteria.

Collaborative Management: Enables various team members to work on the same response plan, with specific roles for reviewers and proposal managers.

This solution is particularly useful for tender teams, consultancies, and public or private sector suppliers managing a steady volume of Requests for Proposals (RFPs). By automating data extraction and technical writing, users can reduce time spent on operational tasks and focus on the strategic value of their bid.

Regarding technical and security aspects, ProposAI guarantees GDPR compliance and ensures that uploaded data, such as tender packages or company intellectual property, is not used to train external AI models. The platform encrypts information both in transit and at rest, providing a professional and secure environment for handling sensitive business documentation from any computer with web access. At the end of the process, the system allows for exporting clean drafts directly into the final working document, accelerating the submission phase.